Through this page you will find the downloadable accident report forms, risk assessment template, and incident procedure flowchart. There are also details around what you need to do when planning a trip or tour. 

Accident report forms - to be filled out and sent to the department when an accident or incident occurs during a student group activity. Please submit these to the department 48 hours after the incident. 

Risk assessment 

Risk Assessments should be reviewed by your health and safety officer yearly and uploaded to the student group web page by the department. You must also complete a risk assessment for any new activity undertaken by your student group. These must be shared with your members for each activity you undertake.

Incident procedure flowchart - details what your student group needs to do in case of an accident or emergency. 

Your student group must fill out an accident report form for every accident/incident that occurs during your sessions. We require an accident report form for the following activity:

• Training sessions
• Matches
• Trips
• Tours
• Student group activity

We do not need accident report forms from socials, night's outs, parties etc. It is only required for formal club and society activity. 

These must be filled out and submitted to sport@su.plymouth.ac.uk or societies@su.plymouth.ac.uk within 48 hours of the incident. You will need to review your risk assessment to see if any new procedures need to be put in place to prevent similar incidents and also submit this to the department for review.

Please download the documents here

Here you will find a blank generic risk assessment template for your student group to download. These must be filled out if you are planning a new activity, which is not currently covered by your general student group risk assessment. If you are unsure if an activity requires a new risk assessment, please contact sport@su.plymouth.ac.uk or societies@su.plymouth.ac.uk.

Your current student group risk assessment can be found on your individual web pages, by clicking on the "more" button at the top of the page. 

If at any point throughout the year you need to update your risk assessment, please send a copy to the relevant department to review. They will then upload the document for you once approved. 

*Q We want to do a BBQ with our society, do I need to do a risk assessment?

*A Yes, you will need to submit a risk assessment along with an activity on the activity portal for any club or society BBQ! You need to submit your emergency contacts too for all attending the event. You need to complete a risk assessment if serving food at any club or society activity.

*Q We are changing location for our weekly sessions, do we need to update our risk assessment?

*A Yes, any changes to venue/location must be written into the risk assessment and resubmitted.  

*Q Do I need to do a risk assessment for a social/bar crawl?

*A No, as this would not be advertised as an official student group activity through the UPSU website.