*Q What bank accounts does my student group have access to?

*A As a core committee, you have access to two accounts, your student groups Main Account and Funding Account.

*A Main Account

*A Your Main Account refers to your student group's bank account, this will have most of the income and expenditure. When your student group sells a product, ticket or membership this account will be deposited.

*A You can use the funds for anything that will benefit your student group. This could include trips, equipment, deposits for events to paying for coaches and external speakers.

*A Funding Account

*A Your Funding Account refers to an account where funding is deposited. The account is limited to the funding allocation from your relevant department

*A Your student groups’ funding is allocated from funding applications submitted during the academic year. For sports clubs, this is completed at the beginning of the academic year and for societies, it is split into Term 1 and Term 2 Funding. The panel for funding applications includes the VP Activities and the relevant department manager. If you want to learn more about funding, visit the funding information page.

*A Please note that you should not use personal accounts for student group activities.

*Q How do I access the money in the student group's accounts?

*A To spend money from your group's account a member of the core committee will need to process this through SGF.

*A You have a few options for spending money from the account:

*L Bank Transfer/Member Reimbursement

*L UPSU Credit Card

*L Invoices

*A For more information about using SGF visit the SGF page.

*Q How can I raise money for my student group?

*A There are a variety of ways for you to get money as a student group. These include:

*L Membership Fees

*L Event Tickets

*L Products

*L Sponsorships

*L Funding

*A If you are concerned about your student group finances please talk to the department. Email societies@su.plymouth.ac.uk or sport@su.plymouth.ac.uk

 

Student Groups can gain funds in a variety of ways. Funding usually refers to benefits or money raised externally from memberships and products.

There are various funding opportunities for student groups that can offer both monetary and non-monetary (ie. goods, services or discounts). 

Funding FAQ's

General

*Q How do I spend my funding?

*A You need to request for your payments to come from your SU Funding account when on SGF. This money must be spent by the end of the year, otherwise it will be taken away. It does not roll over each year.

*Q Can I apply for SU funding?

*A Yes, this process is different for clubs and societies. Societies can apply for funding in term 1 and term 2, applications are open on the web page. Spports clubs can apply for SU funding at the end of the year after AGM, through the web page.

Societies

*Q I'm in a society committee, how can I apply for SU funding?

*A Funding for societies takes place twice a year. 

*A Societies submit Term 1 funding applications in September. This funding will be reviewed in September/October.

*A Term 2 funding applications were submitted in December. This funding will be reviewed in January.

*A Funding gets reviewed by the VP Activities and Activities Manager and then student groups will be informed of the amount funded by the SU.

*A Outside of these times there may be scope for the SU to support your group. Please email societies@su.plymouth.ac.uk with specific details of what funding support you need.

*A To submit a funding request, you will need to fill in a online form found here.

*Q What can societies apply for funding for?

*A

Sports

*Q I'm part of a sports club, what will the SU fund for our sports club to compete?

*A The way we fund sports club competitions is dependent on the activities you do. Please read the document below.

*A Sports-Clubs-information-2425

*Q What can sports clubs apply for funding for?

*A

*Q I'm in a sports club committee, how can I apply for SU funding?

*A Sports Development Funding takes place once a year and is submitted via an online form along with the rest of the committee documents.

*A It is reviewed over the Summer and allocated to Clubs based on their application.

*A It will be reviewed by the VP Activities and the Activities and Sports manager. Clubs will then be informed of their year's allocation in September.

*A Outside of these times there may be scope for the SU to support your group. Please email sport@su.plymouth.ac.uk with specific details of what funding support you need.

*Q What is a sponsorship?

*A A sponsorship is a great opportunity for all students’ groups to gather extra money and support to fund their activities. Sponsors can help groups in many different ways, including:

*L Helping to fund their events  

*L Providing clothing  

*L Offering equipment and resources  

*L Giving discounts  

*L Organizing events such as training and site visits  

*L Providing competition prizes

As a student group, you will now be able to accept card payments from students at your events, such as bake sales or quiz nights.

For any questions regarding taking card payments for your student group, please contact the finance team on: clubsandsocs.finance@su.plymouth.ac.uk.

*Q Steps for taking payments:

*A You will need a generic email address to use this system. It could be one you have set up already, e.g. studentgroup@gmail.com, or you could set up a new one for this, e.g. treasurer.studentgroup@gmail.com. You will not be able to use a personal email address for this.

*A You will need to email: clubsandsocs.finance@su.plymouth.ac.uk, with your email address , so the finance team can set up your SumUp account – please allow at least 3 working days before the event so this can be set up. This only needs to be set up once.

*A You will then receive the password to log in to the app. This account will relate to all events (current and future) for your student group.

*A Make a note of the login details for both the email account and the SumUp account, so they can be passed on each year.

*A You will need to download the SumUp app on your phone and log in using the email address you sent to finance and the password provided back to them.

*L iOS

*L Android

*A In the app, you will need to select "Enable tap payments".

*A We suggest you familiarise yourself with the setup and workings of the app prior to the event to ensure it is working ok and you all know how to use it.

*A After each event, you will need to email the clubs and socs finance email, stating the event date and your takings, so the finance team can organise the bank transactions.

*A Once all the income has been received, it will be posted into your deposit account, and you will be emailed to let you know this.

*L Please note, all transactions will include a 1.69% charge to SumUp.

*L Please note, all correspondence for SumUp must go through the email linked to your SumUp account.

*Q Who can I fundraise for?

*A You can fundraise for UK registered charities only. If you want to check if your chosen charity is accepted, please get in touch with the department.

*Q How can I pay money to my chosen charity?

*A You can put through a payment request to charity through the SGF system, or get a GoFundMe link directly from the charity. This way donations get sent directly to the charity.

*Q Are there rules around fundraising?

*A Yes, you cannot fundraise during movie nights, you cannot raise money through gambling and cannot sell raffle tickets as online payments.

*Q Are there rules for raffles?

*A Tickets must be sold in person - they can't be sold online. You cannot give out alcohol or money in a raffle. You can give out gift vouchers though!