Finance Assistant

UPSU is a not-for-profit, value led organisation which exists to represent the interests of the students studying with the University of Plymouth and support their wider student experience through extracurricular activity.  We are seeking a Finance Assistant to work with our busy finance team, to provide support with processing expenditure transactions to UPSU’s financial systems.  Duties will include monitoring purchase ledger orders, invoices, and purchasing card transactions. 

The successful candidate must have strong IT and numerical skills, with a high standard of accuracy and attention to detail. 

Duties and Responsibilities:

To be responsible for the accurate and timely posting and recording of financial transactions, specifically:

• To process purchase ledger invoices, purchasing card transactions, petty cash and other transactions.
• To monitor and maintain the purchase ledger.
• To process frequent supplier payment runs.
• To ensure that documents processed through the Ledgers comply with internal financial regulations and statutory regulation.
• To answer queries and advise members of the Union and staff on processes and policy affecting payments to suppliers and outside bodies.
• To answer queries and advise suppliers on matters of payment and other matters.
• To maintain and monitor the purchase order system, process purchase orders and query with budget holders as appropriate.
• To alert and advise the Union’s Senior Management of untoward events.
• To ensure all documentation is correctly filed.
• To monitor the finance inbox.
• To organise work with a focus on meeting the needs of the department’s customers.

General Finance Office Duties

• To issue petty cash as required.
• To count and reconcile the office float and petty cash.
• To process Sports and Societies payments as required.
• To assist in queries and routine tasks associated with Sports and Societies as required.
• To positively contribute and participate in the continual development and improvement of the services provided by the Finance Team.
• To carry out other routine tasks and assist the Finance department with additional tasks as required.

Please refer to the Job Description and Person Specification below for the full details.

Role Information:

• Permanent: 1665 hours per year (37 hours per week) (job share can be considered)
• Pay Scale: Grade 1-2: £20,393 to £25,244 per annum, starting salary depending on experience
• Benefits include pension, generous holidays, cycle to work scheme and flexible annualised hours
• The postholder will be able to work remotely for up to 2 days per week

Time Scale:

• Closing date for applications: 4^th April 2023
• Interviews on: 17^th/18^th April 2023
• Expected start date: 29^th May 2023

Apply:

To apply, please complete the Application Form, Personal Details Form and Equality Monitoring Form below and email them to:

jobs@su.plymouth.ac.uk 

Job Description

Application Form

Personal Details Form

Equality Monitoring Form