Academic Representation-staff toolkit

Resources for Staff 

This page provides tools and resources for staff for use in supporting Student Academic Representation at a Programme, School and Faculty level.

More detailed information about how to elect/nominate and support reps can be found below.

Course Reps

• Thinking of becoming a Course Rep -  This document should be shared first, as it introduces the concept of a Course rep. Please share this with your students during initial conversations regarding course rep recruitment.
• Course Rep information - further details  - Share/present this document second, as it expands further on the responsibilities of a Course rep. This should be shared prior to the Course Rep appointment.
• Course Rep Handbook 2023-24 - Please view the 23/24 Course Rep handbook. This will be updated for 24/25 and sent to all Course Reps at the beginning of the academic year. 
• Course Rep role profile - Please send this document to all students so they can consider volunteering for the role and understand what the Course Rep role entails.

Notes for Programme Leads - facilitating course rep appointment- This information does not need to be shared with students, this is to support academics in the facilitation of the Course Rep appointments.

School Reps

• School Rep Role Descriptor

Rep names and E-learning

Course Reps should be elected annually for each stage of each programme. The same individuals may stand for the role in consecutive academic years but should be re-selected annually to ensure other students have opportunity to be reps. 
 
Please note that for the 24/25 academic year, all Course Rep names need to be passed through the following form: https://forms.office.com/e/qL1SvyTDsy. This information will then be shared with the Faculty Admin. This will ensure that we are aware of all Course Reps - any rep names that have not been passed through our form we will be unaware of and will therefore not receive the training.

Rep Training 

In-Person Training Sessions

Dates for in-person training sessions will be circulated at the beginning of the academic year.

Other useful information 

The academic representation structure follows a pyramid system. The student body feedback to the Course Reps who deal with programme level feedback. Relevant information is then passed on to the School Rep. School Reps then communicate with the Faculty Lead Rep and the VP Education.

The Faculty Lead Rep is a Sabbatical Officer who is responsible for representing students within high level University meetings, such as the Faculty Teaching Learning and Quality Committee (FTLQC).The Faculty Reps for 23/24 are;

Isla Symons (VP Activities) - Faculty of Science and Engineering

Darcie Jones (VP Education) - Faculty of Arts, Humanities and Business 

Daniella Marley (VP Wellbing and Diversity) - Faculty of Health

If feedback needs taking further then the VP Education will raise necessary items at ULTQC. Sabbatical Officers also attend University Senate.

Additional Useful Training 

We do share a range of additonal resources and training options with Course Reps, these include;

Consent eLearning

Bystander Intervention eLearning

Example questions that Course Reps are encouraged to ask their cohort before meetings 

Useful SU links 

There are a number of activities that the SU runs that may be of interest to you and your students, click on the links below to find out more

Beacon Awards - our annual student led teaching awards 

SU Buddy Scheme - Informal peer led social support 

Be Active Reduce Stress (B.A.R.S) - Wellness referal project to support those students experiencing low level mental health issues 

Give it a go - Low cost, no commitment physical activity sessions

Societies - we support a wide range of academic and social socieities and always welcome students in starting more! 

SU Advice Centre - free, confidential advice ranging from academic and disciplianry processes to student finance, consumer rights and tenancy checking