Finance Assistant

Listed by UPSU

Applying

Application deadline: Fri 20 Sep 2024 09:00

Salary

from £23,616.00

Hours

Full-time, 1665 hours per year

Interview

Mon 30 Sep 2024 *week beginning

Details

We believe UPSU should be a social and inclusive organisation and we are committed to doing an amazing job and work hard to facilitate opportunities and experiences for students.

If you see yourself working as part of our friendly team, we would love to hear from you.

Purpose of Post:

To accurately process expenditure transactions to UPSU’s financial systems, including the purchase ledger orders, invoices and purchasing card transactions, whilst keeping up to date with systems, processes and IT development appropriate to the post.

Duties and Responsibilities:

To be responsible for the accurate and timely posting and recording of financial transactions, specifically:
To process purchase ledger invoices, purchasing card transactions, petty cash and other transactions.
To monitor and maintain the purchase ledger.
To process frequent supplier payment runs.
To ensure that documents processed through the Ledgers comply with internal financial regulations and statutory regulation.
To produce aged creditor reports
Process daily income from commercial outlets
To raise sales invoices
To process income from external partners and reconcile the control account
To conduct weekly credit control tasks to include, emails, telephone calls and monthly statements
To produce aged debtor reports
To answer queries and advise members of the Union and staff on processes and policy affecting payments to suppliers and outside bodies.
To answer queries and advise suppliers on matters of payment and other matters.
To maintain and monitor the purchase order system, process purchase orders and query with budget holders as appropriate.
To alert and advise the Finance Manager of any unusual or unapproved transactions.
To ensure all documentation is correctly filed.
To monitor the finance inbox.
To organise work with a focus on meeting the needs of the department’s customers.
To assist with the distribution of Management Accounts and other reports as required.

General Finance Office Duties

To issue petty cash as required.
To count and reconcile the office float and petty cash.
To process Clubs and Societies payments as required.
To assist in queries and routine tasks associated with Clubs and Societies as required.
To positively contribute and participate in the continual development and improvement of the services provided by the Finance Team.
To carry out other routine tasks and assist the Finance department with additional tasks as required.

If you would like to discuss the role further, please contact the Finance Manager, Donna Meaney:

donna.meaney@su.plymouth.ac.uk

Please be aware that we are unable to provide sponsorship for international applicants.

Role information:

Permanent full-time role (1665 hours per year)
Pay Scale: Grade 2, starting salary £23,616 per annum

Timescale:

Closing date: 9am, Friday 20^th September 2024
Interviews: in week beginning 30^th September 2024

To apply for this position:

Please download and complete the Application Form, Personal Details Form and Equality Monitoring form and return by email to:

jobs@su.plymouth.ac.uk

Job Description

Application Form

Personal Details Form

Equality Monitoring Form